The South Asian Graduate & Professional Association at Yale

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Constitution

The Constitution of the

South Asian Graduate & Professional Association at Yale

(Original draft created in April, 1999. This is the 2012 Amended Constitution)

 

Approving Quorum: Anila Madiraju, Vikram Wali, Hari Vasudevan, Prasanta Pal

 

 

Article I: Name

This organization shall be called the  South Asian Graduate & Professional Association at Yale (SAGA)

 

Article II:  Mission Statement

SAGA’s central mission:

A)        SAGA shall be dedicated to creating and providing social, professional, and

intellectual fora for graduate and professional students interested in a range of

issues related to South Asia and South Asians

B)        SAGA shall also work to increase awareness of and to promote issues affecting

South Asia and South Asians at Yale University

 

Article III: Objectives

SAGA’s objectives are:

A)        To organize campus events aimed at increasing awareness of South Asian issues

and cultures at Yale University

B)        To gather information about South Asia and South Asians and to disseminate this

information to the Yale University community

C)        To provide fora for social interaction among Yale students interested in South Asia

D)        To facilitate networking among Yale students, alumni, academic departments and

organizations concerned with South Asian issues

E)         To advocate an increase in Yale University resources and interest central to South

Asia and South Asians

 

Article IV: Membership

A)        Membership Criteria

1.         Membership shall be open to all current students, faculty, staff and alumni of

Yale University

2.         To attain membership status an individual must contact a member of the

administrative committee in order to place themselves on the official membership list

3.         Members shall reapply each academic year

4.         A two-tiered membership scheme applies; paid membership provides members with additional benefits subject to change on a yearly basis; members who do not pay dues have access to general SAGA benefits and activities

B)        Membership Dues

1.         There shall be no membership dues for general membership

2.         A fee is assessed for additional membership benefits that must be paid yearly for renewal

C)        Benefits

1.         All members are eligible to cast votes at the general meetings of SAGA in order to:

i)         determine the composition of the executive body

ii)        amend the constitution

iii)       participate in referenda on matters brought in front of the general membership by the executive body

2.         All members shall be invited to attend and/or assist in participating in/organizing all

SAGA events

3.         All members shall have open access to SAGA’s networking, social, and other resources

4.         Paid members have free access to some events, and discounted access to all ticketed events

5.         Paid members have priority access to dinners with invited guests, to seats and limited-seating events, and to other special offers

 

Article V: Governance Structure

SAGA shall consist of a body of General Members and an Executive Body responsible

for running the organization.

A)        Executive Body

1.         Composition/structure

i)         Executive Body members (EBM) must be graduate or professional students

currently registered at Yale University, post-doctoral fellows at Yale, or alumni of Yale

ii)        There shall be no more than fifteen (15) EBMs at any given moment

iii)       The Executive Body shall have a non-hierarchical structure; each EBM shall have one vote in making decisions central to SAGA; however, in the event of a tie the tie-breaking decision is made by the President

iv)        The Executive Body shall be subdivided into committees specified under Article V: B

v)          The President & Vice-President must be current, full-time graduate students at Yale

2.         Election / removal

i)         The Executive Body shall be elected each year at the SAGA Annual Meeting by the General Membership and serve for one year

ii)        Each EBM must have a majority of the General Membership votes under a multi-round voting scheme

iii)       All candidates shall be self-nominated

iv)        EBMs who voluntarily remove themselves may be replaced by the

Executive Body

v)         EBMs who do not attend two out of four consecutive Executive Body

meetings shall be considered for replacement by the Executive Body

vi)        An EBM may hold office for no more than two (2) consecutive years

3.         Decision-making

i)         The Executive Body shall decide what matters to present in referenda to be

voted on by the General Membership

ii)        Central decisions made by the Executive Body shall be determined by

simple majority vote except for constitutional amendments (see VI:B:1) and

special actions (see V:A:3:iii)

iii)       Those issues which are deemed controversial by any single EBM will fall

under the special actions category subject to 2/3 majority vote by the

Executive Body

iv)        SAGA shall hold its Annual Meeting in the spring of each year

v)         Executive Body meetings shall normally be held on a weekly basis

vi)        Any Committee may call an Executive Body meeting for general decision-

making purposes

vii)      All votes cast for any matter shall be cast at meetings called for this

purpose; there shall be no proxy votes

B)        Committees

Types and functions of Committees:

1.         The Administrative Committee

i)          shall coordinate the efforts of all committees within SAGA

ii)         shall encompass the functions of historian and secretary

iii)        shall designate one of its EBMs as the treasurer

iv)        shall keep track of SAGA membership

v)         shall act as the representative of SAGA at Yale University and beyond

2.         The Social / Cultural Committee

i)          shall organize social events for SAGA members and guests

ii)         shall promote South Asian culture by organizing cultural events

iii)        shall collaborate with other organizations/groups to host social/cultural activities

3.         The Professional / Networking Committee

i)          shall liaison with SAGA representatives from various academic departments

at Yale University

ii)         shall collect career-related information relevant to members of SAGA

iii)        shall be responsible for setting up and maintaining networks between

current SAGA members and alumni

iv)        shall organize information events relevant to the career and networking

needs of SAGA members

v)         shall liaison with other organizations (undergraduate and graduate) at or

outside of Yale University interested in South Asian issues

4.         The Academic / Political Committee

i)          shall identify academic and political issues relating to South Asia and South

Asians in order to organize relevant seminars and/or discussion sessions

ii)         shall identify those resources perceived as relevant to South Asian interests

and advocate their existence at Yale University and/or beyond

5.         The Public Relations / Information Committee

i)          shall collect and disseminate general information relevant to South Asia and

South Asians

ii)         shall be responsible for updating and maintaining the SAGA webpage

iii)        shall be responsible for advertising SAGA events and activities to the Yale

community

iv)        shall organize fundraising activities

C)        Executive Body / Committee Relationship

1.         At least two (2) and no more than three (3) EBMs shall serve as the co-chairs/

chairperson of each Committee

2.         General members may also serve in Committees

3.         Each EBM must serve as co-chair on at least one Committee

4.         Each Committee shall have one chairperson who shall coordinate the activities

of that Committee; a chairperson’s vote is equivalent to the vote of the co-chairs

and General Members in that committee

5.         An EBM may only chair one Committee

6.         Decisions for each Committee shall be made by simple majority vote of the co-

chairs, General Members and chairperson of the Committee

7.         Before organizing an event and/or using any SAGA funds a Committee must

seek majority approval from the Executive Body.

 

Article VI: Ratification of and Amendments to the Constitution

A)        Ratification

1.         This Constitution shall be ratified by a two-thirds majority vote of the Founding

Membership

B)        Amendments

1.         Amendments to the Constitution must follow a two stage process requiring:

i)          A two-thirds majority vote of the Executive Body to be referred to a vote of

the General Membership

ii)         A two-thirds majority vote of the General Membership present in voting at

an advertised SAGA general meeting

 

Copyright (c) 2012 The South Asian Graduate & Professional Association at Yale

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